What information do we need?

For the purpose of filming public events we will capture images of individuals and possibly voice recordings.

Why we need it?

We like to film public events that we run or are involved with to promote our work, to engage residents with consultation activities and/or the democratic process and to enable our communities to feel part of events which they may not necessarily be able to attend in person. 

Our lawful basis for processing the personal data we capture at events (images/voice recordings) is that it is necessary in pursuing our legitimate interests.

Do we share your information?

We will publish or live stream videos of events.  These will be available via our website and on our social media pages.

We do not trade personal data for any commercial purpose, and we do not share your personal information with anyone else unless we have a lawful basis to do so, for example for the prevention and detection of crime, or if we have your consent.

How long do we keep your information?

Videos of ceremonial events and civic occasional will be kept indefinitely.

Videos of other public events will be kept for 3 years.

What information do we need?

Depending on the issue we are asking you about we may collect your contact details such as name, email, address.  We may also need to collect demographic information about you, such as your age range, race or ethnic origin and health details.

Why we need it?

If we are asking for your name and contact details this is because we may want to contact you further about the responses you have provided, or to invite you to be involved with further consultations on an issue.  If we ask you about your age, race or ethnic origin or your health details this is because this information helps us understand how different issues affect and impact on all of our communities who live and work in Torbay.  

Our lawful basis for processing for this is necessary to perform a task carried out in the public interest or in the exercise of official authority.

For special category data, for the reason of substantial public interest.

Do we share your information?

We will publish the overall results from surveys and engagement activities and may publish quotes but we will never publish who said what.

We do not trade personal data for any commercial purpose, and we do not share your personal information with anyone else unless we have a lawful basis to do so, for example for the prevention and detection of crime, or if we have your consent.

How long do we keep your information?

For surveys / engagements events on significant policy issues we will keep the results for 5 years after the survey closes and for minor policy issues we will keep the feedback for 1 year after closure.  We will always security destroy the information.