To receive an apologies for absence, including notifications if any changes to the membership of the Working Party.

It was reported that in accordance with the wishes of the Liberal Democrat Group, the membership of the Committee had been amended for this meeting by including Councillor Haddock instead of Councillor Sanders.

To continue review and provide feedback on draft terms of reference for the Community Governance Review of Torbay (updated terms of reference attached).

Further to the meeting of the Working Party held on 7 December 2018, Members continued their review of the draft Terms of Reference for the Community Governance Review of Torbay. The following comments were made:

(i)         to add ‘holding of a poll’ to the timetable in paragraph 3.1;

At this junction a motion was proposed and seconded:

that the deleted words in paragraph 5.2 ‘Council believes that’ and ‘and that they can enable the continued resourcing and provision of services that residents value at the local level.’ be reinstated.

The motion was declared lost.

(Note: the Elected Mayor wanted his objection against this decision to be recorded.)

A further motion was proposed and seconded:

that the deleted words in paragraph 5.4 ‘The Council considers that’ and ‘The feeling of local community and the wishes of local inhabitants are therefore important considerations in the review.’ be reinstated.

The motion was declared lost.

(Note: the Elected Mayor wanted his objection against this decision to be recorded.)

(ii)        terms of reference to be renumbered from paragraph 5.5 onwards; and

(iii)       subject to the changes in (i) and (ii) above, the draft Terms of Reference for the Community Governance Review, as set out in the submitted report, were recommended for formal publication by the Director of Corporate Services.

To review and provide feedback on draft Communication and Consultation Plan for Torbay’s Community Governance Review (updated Communication and Consultation Plan attached).

The Working Party reviewed the draft Community Governance Review Communication and Consultation Plan and made the following comments:

(i)         the submitted communication and consultation plan was recommended for approval by the Director of Corporate Services;

(ii)        leaflets and communications materials to be developed by the Director of Corporate Services in consultation with the Chairman of the Working Party; and

(iii)       the Chairman of the Working Party to attend the Community Partnership Chairs meeting on 14 January 2019 if this is acceptable to the group.