To elect a Chairman/woman for the 2018/2019 Municipal Year.

Councillors Bye and Ellery were proposed/seconded but the vote equally split, so it was agreed to draw lots.  Councillor Ellery’s name was chosen and he was elected Chairman for the 2018/19 Municipal Year.

            Councillor Ellery in the Chair.

The Chairman and Committee expressed their condolences to Mr Day for his recent family bereavement.

To appoint a Vice-Chairman/woman for the 2018/2019 Municipal Year.

Councillor Amil was appointed Vice-Chairwoman for the 2018/19 Municipal Year.

To receive apologies for absence, including notifications of any changes to the membership of the Committee.

Apologies for absence were received from Councillors Carter and O’Dwyer and Messrs Day and Ellis.

To confirm as a correct record the Minutes of the meeting of the Committee held on 2 May 2018.

The Minutes of the meeting of the Harbour Committee held on 2 May 2018 were confirmed as a correct record and signed by the Chairman.

To receive a verbal report on the above.

The Committee received a verbal presentation from the Tor Bay Harbour Master on commemorative art installation on harbour land across Torbay.  The Committee was advised that the Council does not have set policy which would addresses requests from various organisations and provide guidelines on matters such as suitable location and length of display. 

The Committee were in support of art installation at Harbours in Torbay and requested Harbour Master to develop a policy for approval at a future Harbour Committee.

Resolved:

That the Tor Bay Harbour Master prepare a Policy on art installations at harbours across Torbay.  The Policy should include appropriate locations in each of the Harbours, the timescale for the display, clear guidelines on the types of installation which would be deemed as appropriate.

To appoint a Harbour Appointments Sub-Committee for 2018/2019.

The Committee considered the submitted report on the appointment of the Harbour Appointments Sub-Committee which considers applications for External Advisors to the Harbour Committee and makes recommendations to the Committee on suitable appointments to those positions.   It was noted that the Committee had resolved in 2017 for the Sub-Committee to comprise of five members of the Harbour Committee.

Resolved:

That the Harbour Appointments Sub-Committee be appointed to comprise five members of the Harbour Committee (The Chairman, Vice-Chairman and Councillors Bye, Carter and Pentney) with the following Terms of Reference:

To consider ad hoc applications for external advisor positions on the Harbour Committee and recommend to the Harbour Committee the persons who should be appointed to those posts as and when vacancies arise.  And to determine the rolling programme for advisors’ tenure.

To appoint a Pilotage Review Working Party for 2018/2019.

The Committee received the submitted report on the appointment of a Pilotage Review Working Party which reviews the Pilotage arrangements for Tor Bay Harbour.

In June 2017 it was resolved that a Pilotage Review Working Party, comprising of two of the External Advisors Capt. Lloyd and Mr Buckpitt) be appointed to work alongside Officers to review the Pilotage arrangements for Tor Bay Harbour and to recommend to the Harbour Committee any amendments to the Pilotage Directions as and when appropriate.  It was noted Capt. Lloyd has subsequently left the Harbour Committee.

Resolved:

That a Pilotage Review Working Party, comprising two of the External Advisors (Mr Buckpitt and Mr Stewart), be appointed to work alongside Officers at Dartmouth Harbour Master to review the Pilotage arrangements for Tor Bay Harbour and to recommend to the Harbour Committee any amendments to the Pilotage Directions as and when appropriate.

To note a report that provides Members with projections of income and expenditure for the year 2018/19 compared with approved budgets.

Members noted the budget monitoring report for the first quarter of the financial year.  Members were advised that fish toll revenues are up compared to last year although it is early in the season.  Members discussed the storm damage caused by storm Emma and the Tor Bay Harbour Master provided an update on the ongoing repairs and its funding.  Members noted that the Harbour’s contribution to the General Fund in 2019/2020 would rise by £50,000.  The members agreed that there needed to be a balancing act between giving funds back to the centre and building the reserves, and noted that this would be discussed at the Harbour Budget Working Group meeting 26 June.

To note a report that provides Members with the details of the Tor Bay Harbour Authority final expenditure and income figures against budget targets for 2017/18.

Members noted the submitted report which detailed of the Tor Bay Harbour Authority’s final expenditure and income figures against the budget targets for 2017/2018.  The Committee noted the Harbour finances have benefited from the continuing success of Brixham Fish Market facility and the optimisation of other income streams.  The additional revenues have been applied to capital schemes investing in the Harbour infrastructure.

To note the performance report for quarter 4.

The Harbour Committee noted the Annual Performance Report and challenged the inclusion of some of the performance indicators if it has been agreed properties will not be leased.

To note the minutes of the above Harbour Liaison Forums.

The Committee received the Minutes of the latest Torquay/Paignton Harbour Liaison Forum and the Brixham Harbour Liaison Forum and noted the contents.