That the Director of Pride in Place in consultation with the Director of Finance be given delegated authority to grant “Service Level Agreement” contracts to successful bidders on the Service Level Agreements Framework Procurement.

The existing service level agreements that provide the wide-ranging services expire on the 31 March 2025. These service level agreements play an essential role in ensuring that the Council fulfils its property related statutory duties and maintains its assets to a reasonable industry standard.

The options available were:

Option 1 – Do nothing: The option of doing nothing was not a viable option because the Council had a statutory duty to undertake planned maintenance, minor repairs and compliance checks to its properties.

Option 2 – Extend the current contracts: The existing contracts cannot be extended due to them already receiving one extension and reaching the end of its extended term on 31 March 2025.

Option 3 – Utilise a framework: The option to utilise a framework(s) has specific benefits these are contractors on the framework have already been through a rigorous procurement process.

Option 4 – Open market procurement: This option could be run as an open or closed tendering activity.

This decision will come into force and may be implemented on 22 July 2024 unless the call-in procedure is triggered (as set out in the Standing Orders in relation to Overview and Scrutiny).

Torbay Council typically employs contractors to maintain its assets under service level agreements.  Delegated approval was sought to award multiple contracts over a period of four years. The majority of contracts would be a re-procurement of existing services (total of ten lots), as well as an additional five service lots which were identified as a service need following customer consultations.

At the meeting, Councillor Chris Lewis proposed and Councillor David Thomas seconded a motion that was agreed unanimously by the Cabinet, as set out above.

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