Job info	Job info details
Job title	Admissions Officer
Strategic team/Directorate	Childrens Services
Service	Student Services
Business unit	Schools Services
Responsible to (day to day issues)	Senior Officer, Schools Services
Accountable to (line manager)	Senior Officer, Schools Services
Salary grade	E
JE ref	CS61

1. Key purpose of job

• To deal with all aspects of the admission of pupils to mainstream schools including the co-ordinated admission scheme for primary and secondary schools.

2. Anticipated outcomes of post

• To ensure that pupils are admitted to school promptly.
• To ensure the effective use of ICT to support the admissions process.

3. List key duties and accountabilities of the post

• As an Employee of Torbay Council all roles are expected to work in a way that ensures vulnerable children and adults are safeguarded and report any safeguarding concerns in accordance with established policies and procedures. The Designated Senior Lead for Safeguarding is the Chief Executive and Director of Children’s Services.
• Responsible for safeguarding and promoting the welfare of children at all times.
• To process applications for school places in accordance with the co-ordinated admissions schemes.
• To assist with the management of the computerised pupil database.
• To ensure data on school admissions are circulated electronically to relevant parties.
• To ensure applications for mid phase admissions are processed efficiently and children are admitted to school without delay.
• To maintain the register of children being educated by their parents.
• To give talks to individuals and groups of parents on the availability of school places and the co-ordinated admissions schemes.
• To organise meetings re. children looked after moving to Torbay.

4. Budgetary/Financial Responsibilities of the post

• None. 

5. Supervision/Line Management Responsibilities of the post

• None. 

6. Working environment and conditions of the post

• Normal working environment and conditions. 

7. Physical demands of the post

• Normal physical effort.

8. Specific resources used by the post

• Capita One system.

9. Key contacts and relationships

External 

• Parents, carers, members of the public and other service users.
• Staff in other LAs.
• Staff in schools and colleges.

 Internal

• Colleagues in Children’s Services and other directorates.

10. Other duties

• To undertake additional duties as required, commensurate with the level of the job.

Other Information

• All staff must commit to Equal Opportunities and Anti-Discriminatory Practice.
• Torbay Council is committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo the checks appropriate to the post applied for.
• The post holder is expected to work in a way that ensures vulnerable children and adults are safeguarded and report any safeguarding concerns in accordance with established policies and procedures. And are aware that the Chief Executive and the Director for Children's Services are the Safeguarding Leads for the Council. 
• This post is office-based at Electric House, Torquay, but the post holder may be required to move their base to any other location within the Council at a future date.
• As this post meets the requirements in respect of exempted questions under the Rehabilitation of Offenders Act 1974, all applicants who are offered employment will be subject to a criminal record check (Disclosure) from the Disclosure & Barring Service before the appointment is confirmed. This will include details of ALL cautions, reprimands, or final warnings as well as convictions, whether “spent” or “unspent”. Criminal convictions will only be taken into account when they are relevant to the post.
• The Council operates a Smoke-Free Policy, and the post-holder is prohibited from smoking in any of the Council's buildings (including Council owned and Council leased buildings, but excluding designated areas in residential schemes), enclosed spaces within the curtilage of buildings, and Council vehicles. The Council does not permit smoking breaks within work time, however, in services where the flexi-scheme is in operation, employees may take reasonable break times outside of core hours, in accordance with flexi-time arrangements. Employees should follow the flexi-scheme procedure for agreeing time away from their duties in the normal manner with their immediate colleagues and line manager, with break start and finish times being recorded, as with any other break-time arrangement. 
• The post-holder is expected to familiarise themselves with and adhere to all relevant Council Policies and Procedures.
• The post-holder must comply with the Council’s Health and Safety requirements as outlined in the H&S policy appropriate to the role.
• The post-holder must be committed to the Council’s Core Values for employees – “Torbay Council employees are committed to being forward thinking, people orientated and adaptable - always with integrity”. Evidence will be sought during the probation and appraisal processes.
• If this post is a customer facing role and meets the requirements of the Immigration Act 2017 (part 7) the ability to converse at ease with members of the public and provide advice in accurate spoken English is essential for the post.
• If you are required to access a government system such as HMRC, DWP or The Public services network (PSN) as part of your role with the Council you will be required to complete a basic disclose with your line manager before you can access these systems. Your manager will be required to complete a verification form that confirms your identity, nationality and immigration status, employment history and unspent convictions (third party).
• If you are required to use your own vehicle on Council business or drive a council vehicle you will be asked to provide information on any driving endorsements by accessing gov.uk/view-driving-licence and providing a code to your Line Manager in order to share your driving licence information with the Council.

Person Specification

Note for Candidate

All Candidates

The supporting statement on your application form will be used to assess ability to meet the essential requirements of the role, so you should explain how you meet each of the numbered essential requirements within your supporting statement. In a competitive situation, the desirable criteria may be taken into consideration, so you are encouraged to show how you also meet each of the desirable criteria.

Candidates who consider that they have a disability

Reasonable adjustments will be made to the job, job requirements or recruitment process for candidates with a disability.

If you consider yourself to have a disability you should indicate this on your application form, providing any information you would like us to take into account with regard to your disability in order to offer a fair selection interview.

Where ever possible and reasonable we will make adjustments and offer alternatives to help you through the application and selection process.

If you have indicated that you have a disability on your application form you will be guaranteed an interview if you clearly demonstrate in your supporting evidence how you broadly meet the essential requirements of the role.

Job info	Job info details
Job Title	Admissions Officer
Strategic team/Directorate	Childrens Services
Service	Student Services
Business unit	Schools Services

Skills and effectiveness

Essential skills and effectiveness

• Well-developed ICT skills. 
• Ability to maintain accuracy and attention to detail.
• Excellent communication skills – ability to convey information accurately, tact, diplomacy, and the ability to deal with a range of customers with differing needs and abilities.
• Thorough, organised, and methodical approach to work.
• Ability to work to deadlines.
• Ability to problem solve and work with minimal supervision at times. 
• As this post meets the requirements of the Immigration Act 2016 (part 7), the ability to converse at ease with members of the public and provide advice in accurate spoken English is essential for the post.

Desirable skills and effectiveness

• Understanding of the functions and services provided by the Local Authority in particular the admissions processes for primary and secondary schools.

Knowledge

Essential knowledge

• Basic knowledge of schools/types and functions. 

Desirable knowledge

• Experience of using Capita One.
• Experience of using electronic databases.
• Knowledge of the School Admissions Code and related legislation.

Experience and achievements

Essential experience and achievements

• Experience of working in an office environment.
• Experience in the use of IT packages such as Word, Excel, PowerPoint, email, and the Internet.
• Experience in the manipulation of electronic databases.

Desirable experience and achievements

• Experience of organising and clerking meetings.
• Experience of giving presentations.

Qualifications/professional memberships

Essential qualifications/professional memberships

• 4 GCSEs A-C or equivalent including Maths and English. 

Desirable qualifications/professional memberships

• 2 A levels or equivalent.
• ECDL or equivalent. 

Other requirements

Other requirements of the job role

• Demonstrates a commitment to safeguard and promote the welfare of children and young people.
• Ability to travel efficiently around the Bay in order to carry out duties.
• Ability to accommodate unsociable hours.