General
1. The maximum number of persons to be permitted within the Function Room shall be 80 and within the Stable Bar 80.
2. As far as is practical, that persons on or leaving the Premises and using adjacent car parks and highways shall be reminded to conduct themselves in an orderly manner and shall not in any way cause annoyance to residents or persons passing by.
3. A register of all staff, including door supervisors, who are working at the premises whilst the public is present, shall be maintained. Any person employed or engaged on the premises in a security activity such as the vetting of customers and/or the maintenance of public order at either any entrance to the premises or any part within shall hold the appropriate Security Industry Authority accreditation.
4. CCTV shall operate covering the inside and outside of the premises. CCTV recordings shall be retained for a minimum of 14 days and shall be made available to the Police if so requested.
5. A written drugs policy must be in force at the premises with the objective of securing, as far as reasonably practicable, the safety of patrons and others attending the premises.
6. To prevent the sale of alcohol to persons under the age of 18 years suitable written proof of age must be supplied from young people attempting to purchase alcohol, in accordance with documents specified by Torbay Council's 'Statement of Licensing Policy'.
7. Bar staff shall be suitably trained to prevent the sale of alcohol to under 18's.
8. Regular glass and bottle collection shall be undertaken throughout the premises.
9. Only plastic glasses or bottles shall be permitted to be taken into children's play areas and recreational areas.
10. Cigarette machines must be under the supervision of the management. Cigarettes must not be sold to anyone under 16. A notice shall be displayed to this effect.
Public safety
1. A log book shall be kept upon the premises in which shall be entered particulars of inspections made. The log book shall be kept available and produced for inspection when required by persons authorised by the Licensing Act 2003 or associated legislation.
2. Emergency access shall be available.
3. All parts of the premises and all fittings and apparatus therein door fastenings and notices and the seating, lighting, heating, electrical , ventilation, sanitary accommodation, washing facilities and other installations, shall be maintained at all times in good order and in a safe condition.
4. Suitable and sufficient lighting shall be provided to the toilets.
5. Provision shall be made for the collection and disposal of sanitary towels.
6. Suitable and sufficient ventilation shall be provided to the toilets for mechanical ventilation, this should provide a minimum of 3 air changes per hour. For natural ventilation the openable window space shall be a minimum of 1/20th of the floor area.
7. Where glazing forms part of the windows, walls or partitions below waist height it shall be constructed on safety materials which meets BS6206.
8. Where glazing forms part of a door or side panel at below shoulder height it shall be constructed of safety materials.
9. All children’s play equipment shall be serviced as per the manufacturer’s recommendations.
10. Where the licence permits the provision of dancing, a suitable and clearly identifiable single area shall be available for this purpose. The minimum area to be set aside shall be four square metres where the License permits a maximum capacity of between 1 and 99 people. Six square metres where the License permits a maximum capacity between 100 and 199 people and nine square metres where the License permits a maximum capacity of over 200.
11. An area separate from the main dance area shall be available with adequate seating, suitable means of providing cool air and so far as is practicable, respite from high levels of noise is provided.
12. At least one qualified first aider shall be present on the premises during the whole time the premises are made available for regulated entertainment.
13. The date on which any staff have obtained first aid qualifications or received refresher training shall be recorded and kept within a log book.
14. A responsible member of staff shall be designated to take charge of a situation, call an ambulance and administer first aid in the event of any patron or member of staff becoming badly injured or being taken seriously ill whilst on the premises.
15. In the event of any accident causing injury to any person or property within the Premises, the Licensee shall within 48 hours report the same to the Licensing Authority and shall supply any particulars in respect thereof as the Licensing Authority may require.
16. The premises shall provide a number of exits to the satisfaction of the Fire Service each clearly indicated by a pictogram symbol or a combination of text and pictogram in accordance with either the BS5499 or the Safety Signs and Signal Regulations 1996. The signs shall be illuminated by both mains and secondary lighting and conform to the relevant Code of Practice.
17. All doors shall be required as means of escape in case of fire and shall open in the line of egress or where this is not possible be securely fastened in the open position at all times when the public are present on the premises. Any doors that have been permitted by the Council to open inwards shall be locked in the open position when the licence is in force and the public is on the premises. The key shall be removed to a safe place not accessible to members of the public.
18. Before the public are admitted to the premises, the management shall inspect or cause to be inspected all doors, exits and exit ways to ensure that they are free of obstruction, adequately lighted and that all fastenings and bolts are in proper working order.
19. Exit routes shall be maintained free from obstruction at all times, and in particular, no provision for hanging clothing or storing any article shall be made in corridors, passageways, gangways or exit ways.
20. All doors and fastening shall at all times be kept in proper working order. Gangways, exit routes and steps shall be maintained in good order with non-slippery and even surfaces.
21. All floors, stairs and steps shall be maintained with non-slippery and even surfaces and any floor covering shall be so secured and maintained that it shall not ruck or be in any way a source of danger. Mats shall be sunk so as to be flush with the surface of the floor. The edges of the steps and treads of stairs used by the public shall be kept in good repair and shall be conspicuously marked. Changes of height must be marked with contrasting colour to draw attention to them, particularly in area with low lighting levels and on busy traffic routes.
22. All floors, carpets and upholstery throughout the premises shall be thoroughly cleaned at frequent intervals.
23. All staircases and landings used by the public shall have a continuous and uninterrupted handrail to both sides.
24. The seating shall at all times ensure free unobstructed access to all exit doors.
25 An inspection of the whole of the electrical installation in the premises shall be conducted at least once in each three year period. Such inspection shall be carried out by a competent electrician who shall be required to issue a Certificate of Fitness, which shall be produced, to authorised officer on demand.
26. A Certificate of Fitness for all temporary electrical installations shall be obtained, including all electrical appliances in the auditorium. A copy of each certificate shall be available on the Premises, while the installation and it shall be produced to the Council as required. Such installation shall only be carried out by a competent person and be intrinsically safe.
27. The Gas System including appliances shall be inspected and tested by a CORGI registered gas engineer annually and a satisfactory Gas Safety Certificate shall be obtained. Only CORGI registered contractor can work on gas appliances.
28. All parts of the premises shall be adequately illuminated and those portions to which the public has access and all routes of escape for performers and staff shall be provided with adequate means of illumination from two independent sources.
29. The emergency lighting shall be maintained in working order and capable of use (except in such parts as are for the time being adequately lit by daylight) such that it is adequate to enable the public to see their way out of the Premises and clear of the building.
30. In the event of failure of the general lighting, the public shall be required to leave the Premises forthwith.
31. All lighting to exit notices shall be maintained in good repair and shall not in any circumstances be extinguished or dimmed while the public are on the premises.
32. Space heating apparatus and hot water boilers must be examined and tested and be in a safe working condition. They shall be annually tested by a recognised insurance company.
33. No portable heating appliances of any description shall be used in the premises while the public is present.
34. A competent person trained in the handling and use of the fire equipment provided shall be in charge of such equipment during the whole time that the public is on the Premises. The person so in charge shall not be assigned or allowed to perform any duties which shall prevent him or her from being immediately available at all times.
35. Immediately a fire is discovered or suspected, the Fire Brigade shall be called immediately by dialing 999. Any outbreak of fire, however small, shall be recorded in a logbook.
36. All fire doors shall be maintained effectively self-closing and shall not be held open other than by approved devices such as electromagnetic releases operated by smoke detectors.
The prevention of public nuisance
1. Noise or vibration shall not emanate from the Premises such as to cause persons in the neighborhood to be unreasonably disturbed.
2. The volume of amplified sound used in connection with the entertainment provided shall at all times be under the control of the Licensee/Management and the controlling mechanism shall be operated from a part of the Premises not accessible to the public.
3. Noise levels within the premises resulting from the operation of any musical instrument of amplified equipment shall be regulated so as to protect the hearing of any employee therein accordance with current standards.
4. Prominent, clear and legible notices shall be displayed at all exits requesting the public to respect the needs of local residents and to leave the premises quietly.
5. The placing of refuse, such as bottles, into receptacles outside the premises takes places at times that shall prevent disturbance to nearby properties.
6. Deliveries of kegs, bottles, food or other materials necessary for the operation of the business shall be carried out at such a time or in such a manner as to prevent nuisance and disturbance to nearby residents.
7. The Licensee shall ensure that staff who arrive early morning or depart late at night when the business has ceased trading conduct themselves in such a manner to avoid causing disturbance to nearby residents.
8. A specific taxi operator has been nominated for staff and customers use. The company’s telephone number is advertised to customers. The operator, and all drivers, are aware that they should arrive and depart as quietly as possible, should not sound vehicle horns as a signal of their arrival or leave engines idling unnecessarily. In addiction, they shall leave as quietly as possible, particularly at night and early in the morning.
9. The handling of beer kegs, bottles and other similar items shall not take place in the late evening, at night and during the early morning, when the noise generated could course a nuisance particularly outside buildings.
10. The movement of bins and rubbish outside the premises shall be kept to a minimum after 23.00 hours. This shall help to reduce the levels of noise produced by the premises.
11. The premises shall remain open for at least half an hour after alcohol is served, during which time patrons shall be dispersed gradually.
The protection of children from harm
1. To prevent the sale of alcohol to persons under the age of 18 years suitable written proof of age from young people attempting to purchase alcohol must be obtained, in accordance with documents specified by Torbay Council's 'Statement of Licensing Policy'.
2. Bar staff shall be suitably trained to prevent the sale of alcohol to under 18's.
3. Only plastic glasses or bottles shall be permitted to be taken into children's play areas, and recreational areas. Due to the vulnerability of children and the activities which take place in these areas glasses must be kept out.