ANNEXE 2
CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE
General
1. A tamper-proof digital colour CCTV system must be installed and maintained at the premises to the satisfaction of Devon and Cornwall Police. The system must run and record continuously for 24 hours a day, 7 days per week and recorded footage must be stored for a minimum of 28 days.
2. The system must provide a clear head and shoulders view to an evidential quality on every entry/exit route and within any other vulnerable areas as identified by Devon and Cornwall Police.
3. Recorded footage must be provided to a representative of any responsible authority on request. Such footage must be provided in an immediately viewable format and must include any software etc. which is required to view the footage. Any discs, portable drives or other storage media onto which footage is transferred must be provided by the premises and sufficient stock of such storage media must be kept on the premises at all times.
4. The Designated Premises Supervisor must ensure that the CCTV system is checked at least once every week by a suitably trained member of staff. This check must include the operation of the cameras, the recording facilities, the facilities for providing footage and the accuracy of the time & date. A written record of these checks must be kept, including a signature of the person carrying out the check. This written record must be kept on the premises at all times and made available to a representative of any responsible authority on request.
5. The premises are secured with roller shutters at the front and rear and alarmed when closed.
6. Only 15% of the floor area will be used for the display of alcohol.
7. A Personal Licence Holder will be on duty at all times the shop will be open.
8. Purchasing records to be kept.
9. All purchases of alcohol and tobacco products must be made from reputable wholesalers and all purchases must be recorded. These records must be made available on request to the police or authorised officer.
The prevention of crime and disorder
1. No super strength beers, lagers or ciders of 6.1% or above shall be sold from the premises.
2. No single cans of beers, lagers or ciders shall be sold from the premises.
3. All spirits will be stored and sold from behind the counter.
4. When the DPS is not on duty a contact telephone number will be available at all times.
5. An incident book (with the pages numbered sequentially) must be kept on the premises and be made available for inspection by responsible authorities. The incident book must be used to record the following:
(i) Any incident of violence or disorder on or immediately outside the premises
(ii) Any other crime or criminal activity on the premises.
6. A refusals book must be kept at the premises and must be used to record all refusals to sell alcohol for any reason. Where other age restricted products are sold at the premise, any refusals to sell such items to underage persons or persons who appear underage must be recorded. The details to be recorded must be as follows:
(i) Time, day & date of refusal
(ii) Item refused
(iii) Name & address of customer (if given)
(iv) Description of customer
(v) Details of i.d. offered (if shown)
The refusals book must be made available for inspection by responsible authorities on request.
7. Barred Customer Log book will be used to record details of customers who have been asked to leave the premises.
Public safety
None
The prevention of public nuisance
1. The Management will monitor the exterior of the premises with the CCTV and use their best endeavours to disperse any persons who appear to be congregating outside the premises.
2. Signage requesting all customers to leave the area quickly and quietly and to respect the needs of local residents will be displayed at the exterior of the premises.
3. A waste bin will be provided at the exterior of the premises and regular checks of litter will be made and logged.
The protection of children from harm
1. A “Challenge 25” policy shall be operated at the premises at all times.
2. The premises will operate an ID checking log book for all suspected persons that appear to be under the age of 25.
3. A till prompt system will be installed on all the tills to alert the staff to check ID when alcohol has been scanned.
4. The only forms of ID that shall be accepted (at the discretion of the Management) as proof of age are a valid passport, a valid photographic driving licence, a PASS approved proof of age card, HM Services Warrant Card or other reliable photo I.D. that is approved for acceptance within the Home Office guidelines.
5. Signage for “Challenge 25” scheme shall be displayed at the premises.
6. A Personal Licence holder will be on duty at all times the premises is open to the public.
7. A documented on-going training programme shall be introduced for all staff in a position to sell, serve alcohol. No staff will be allowed to sell alcohol until they have undergone Age verification Training. The programme shall be made available for inspection at the request of Trading Standards, Licensing Authority Officers and Police. A written record shall be kept of the content of training.