General
1. The event organiser shall consult with the emergency services, private security, Torbay Council; including Children's Services, the Health and Safety Team, Environmental Health, Events, Building Control (regarding temporary structures), Highways, Parking Services and any other relevant departments. The Public Safety Advisory Group and Coastguard shall also be consulted. Relevant directions given by these groups shall be acted upon with the aim to achieve a safe environment.
2. The event organiser or designated deputy shall be on site at all times during the event and shall be contactable via mobile telephone and radio. All authorities and departments mentioned above shall have a contact number for the event organiser in case of emergency.
3. All events planned shall take into consideration the guidelines set out in the Licensing Objectives, The Event Safety Guide, The Code of Practice for Outdoor Events and the Fire Safety Risk Assessment - Open Air Events and Venues.
4. There shall be adequate fire, first aid and lost children's points on site during any event.
5. Toilets and catering faculties shall meet necessary requirements.
6. There shall be facilities to have announcements as laid out in the guidance notes.
7. Provisions shall be made for the disabled.
The Prevention of Crime and Disorder
1. Sufficient numbers of security staff and stewards who are fully trained shall be provided on the premises. A ratio of at least 1 SIA qualified steward per 250 people.
2. Any person employed or engaged on the premises in a security activity such as the vetting of customers and/or the maintenance of public order at either any entrance to the premises or any part within shall hold the appropriate Security Industry Authority accreditation.
3. When on duty every attendant shall wear a uniform, distinctive dress or armband and no person under the age of sixteen shall be employed as an attendant on the premises.
4. Security and management shall have radios to enable effective communication.
5. The communication equipment shall be kept in working order at all times that the premises are open to the public ensuring that all instances of crime and disorder are reported to an agreed police contact.
6. The even organiser shall liaise with police and keep the authorities fully informed regarding programme of events.
7. Any police instructions/directions shall be complied with whenever given.
8. There shall be a central control point on site for emergency services, security, event organisers and council officers to liaise.
Public Safety
1. The event organiser shall adhere to the HSE Event Safety Guide regarding first aid levels, police, security and public provision.
2. All staff shall have received suitable training as to what to do in an emergency and in general safety precautions.
3. Consideration shall be given to ensure the maximum occupancy levels are controlled. All persons shall be counted in and out of the premises. There shall not be more than 5000 persons on the site at any one time.
4. Relevant codes of practice shall be follows regarding marquees, fireworks, laser shows and fire extinguishers.
5. On site health and safety inspections, shall be carried out where necessary.
6. Where patrons wait in a queue for admission, all reasonable steps shall be taken to ensure that such persons do not obstruct exits.
7. Portable barriers/guards shall be available where queues for entry can be envisaged. These shall be arranged so as to control patrons and keep the pavements clear.
8. Qualified first aiders shall be present on the premises during the whole time the premises are made available for regulated entertainment.
9. Facilities and equipment suitable for the number of patrons and the type of event undertaken shall be provided to enable first-aid treatment to be given promptly in the event of injury to patrons or staff.
10. Lighting shall be provided where necessary and will meet requirements as set out in The Code of Practice for Outdoor Events and The HSE Event Safety Guide.
11. Smoking shall be prohibited within any enclosed area, including the stage area and notices shall be prominently displayed to this effect.
12. The area shall be closed to the public during site build and load out.
13. No work in connection with any alterations or repairs in areas occupied by the public or performers shall be carried out whilst the public are on the premises.
14. The staff alerting system shall be maintained in working order.
15. Only reputable contractors shall be used to provide temporary structures that conform to current regulations.
16. Checks shall be made on contractors documentation i.e. test certificates, food hygiene and insurances.
The Prevention of Public Nuisance
1. The event organiser shall liaise with Environmental Health and comply with any directions given.
2. Stage and sound speakers shall be positioned to face out to sea in consideration of local residents.
3. Sound levels shall be monitored regularly. The event organiser or designated deputy shall be on site at all times and shall have the power to reduce sound levels if required.
4. Noise or vibration shall not emanate from the premises such as to cause persons in the neighbourhood to be unreasonably disturbed. In general terms, noise from the premises should not be audible within any noise sensitive premises (e.g. dwelling) with windows open for normal ventilation especially after 11pm. This shall be assessed from the boundary from the nearest residential properties, on all sides of the licensed premises. The criteria that shall be applied are;
i. Before 11pm - Noise emanating from the premises shall not be clearly distinguishable above other noise.
ii. After 11pm - Noise emanating from the premises shall not be distinguishable above background levels of noise.
5. The volume of amplified sound used in connection with the entertainment provided shall at all times be under the control of the Licensee/Management and the controlling mechanism shall be operated from a part of the Premises not accessible to the public.
6. The event organiser or designated deputy shall assess the impact of any noisy activities on neighbouring residential premises at the start of the activity/entertainment and periodically throughout the activity/entertainment to ensure levels of noise have not increased.
7. The event organiser or designated deputy shall be contactable via mobile telephone at all times during the event. This contact number shall be given to all emergency services and relevant council offices including environmental health prior to any planned event.
8. Construction and derig of events shall not be carried out at an unsociable hour (between 23.00 and 7.30).
9. If in use at all, only silent generators shall be used overnight.
10. A wind down period shall be calculated for during the programming of events to allow for public dispersal.
11. As far as is practical, persons on or leaving the premises shall be reminded to conduct themselves in an orderly manner and not to cause annoyance to residents or persons passing by.
12. Facilities for depositing litter and the collection of litter generated by patrons shall be available and maintained.
13. All the rubbish produced by the premises shall be stored securely in a designated area. This shall help prevent litter being blown around.
14. Litter picking teams shall be on duty throughout the event to keep the site clear.
15. The event organiser shall liaise with the Police, Torbay Councils Highways department and Parking Services regarding the implementation of traffic management plans.
The Protection of Children from Harm
1. The event organiser shall liaise with police and children's services and comply with any directions given.
2. A register of all staff, including security staff, working at the premises whilst the public is present shall be maintained.
3. When on duty event attendant shall wear an uniform, distinctive dress or armband and no person under the age of sixteen shall be employed as an attendant on the premises.
4. During any performances principally for child audiences, additional steps shall be provided to ensure the safety and well being of children present on the premises.
5. Any persons working with children on site shall be suitably interviewed and reference checked. Where there are activities available to children that do not require parental supervision, staff working with children shall be suitably CRB checked.
6. Where films are shown they shall be the right certificates for children.
7. The sale of tobacco shall be prohibited at all events.