General
1. Risk assessments shall be drawn up for each event.
2. Attendees at all events shall be reminded to behave in an orderly manner especially when leaving.
3. Events shall take place at least 500m away from local residents, except for 1 event per year.
4. Village businesses and residents shall be kept informed of events at Cockington.
5. The Trust shall provide nominated first aiders for all events.
6. TCCT must be insured by NFU Mutual to a limit of £5 million for public liability.
7. There will be classical, jazz and similar music only.
8. Risk assessments, itinerary and event notification shall be sent to police 3 months prior to the event.
The Prevention of Crime and Disorder
1. Cash taken at events must be regularly collected and counted in a secure room and locked in a safe.
2. Stewards wearing Torbay Coast and Countryside uniforms must patrol the grounds during events.
3. The maximum occupancy for marquee functions shall be agreed by the event organiser and included in their Terms and Conditions.
4. Numbers of tickets sold shall be carefully monitored with attendees counted as they enter the site.
Public Safety
1. There must be adequate parking for most events at Cockington. Additional car parks can be opened up on Trust land and stewarded by Trust staff or their representatives, with supplementary signs if necessary as well as waiting cones placed along Cockington Lane.
2. Adequate access for emergency vehicles must be provided along the rear car park, adjacent to The Drum Inn. Trust staff shall ensure that this is kept clear.
3. There must be ample space at Cockington for people to wait to be admitted to events.
4. No smoking shall be allowed in Cockington Court.
5. Electricity supplies to marquees shall be installed by a qualified electrician.
6. All electrical equipment must be fitted with RCDs.
7. All cables must be covered by cable protecting strips or matting.
8. Marquees must be treated with flame-retardant material, have lighting and emergency back up lighting and fire exits.
9. No explosive or highly-inflammable material shall be allowed in the marquee.
10. Fire extinguishers shall be on hand.
11. No special risk entertainment shall be carried out in Cockington.
12. There shall be no fireworks.
The Prevention of Public Nuisance
1. Speakers and PA Systems shall normally be directed up Cockington Valley and away from Cockington Village and its residents, with the exception of theatre events.
2. Deliveries for events shall take place at a time not likely to cause a nuisance.
3. Setting up and get out for events shall take place during daytime, except for 1 event per year.
4. Facilities for depositing litter shall be provided with additional bins ordered when required. Litter picks shall be carried out post-event where necessary.
The Protection of Children from Harm
1. Performances that are unsuitable for children shall be advertised as such and people shall be warned when booking tickets if the Trust has been advised by the theatre or dance company if the production is unsuitable.
2. Signs shall be exhibited at the entrance to indicate if a production is unsuitable for children.
3. When performances are primarily for children, additional stewards shall be provided to ensure children cannot access the stage area.
4. Bar staff shall be suitably trained to prevent the sale of alcohol to under 18s.
5. For marquee functions, the hirer shall be responsible for ensuring alcohol is not served to people under 18 years and this shall be included in their Terms and Conditions.
6. For Trust events, alcohol shall be served in cordoned off areas and children shall not be allowed into these areas. Signs shall be put up to alert attendees to this.